Digital Works Council Elections: What to Tell Legal

What to Tell Your Legal Department About Digital Works Council Elections

You are planning to organize the works council elections digitally this time and have found a great tool. But what do you tell the Legal department? What about privacy, security, GDPR, and the servers? Your data? 

We can put your mind at ease: ORvox is fully GDPR compliant.

* Data is stored and processed within Europe

* We only process necessary personal data

* All data is stored and processed securely

* Data is stored for the shortest time possible and deleted no later than 3 months after an election concludes (this can be done much sooner upon request)

* For eligible voters, this is limited exclusively to their email address

* For candidates, this includes: email address, name, job title, date of employment, any union affiliation or designated seat, and any self-uploaded profile picture

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Encryption

And how does digital voting work?

Every vote is anonymous and encrypted. Once cast, no one can see who voted for whom.

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Sub-processors

And where is the ORvox platform hosted?

The ORvox platform is hosted on servers in the Netherlands by hosting provider Digital Ocean. You can find their privacy policy here: https://www.digitalocean.com/legal/privacy-policy

The service providers we engage include Sendgrid for email. You can find their privacy notice here: https://www.twilio.com/en-us/legal/privacy

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Does your Legal department or Privacy Officer have any further questions? We would be happy to hear and answer them, so you can head into the elections with peace of mind. Let’s make it a success together.